http://www.artsusa.org/about_us/careers/002.asp
Description
The Conference Program Coordinator contributes to the overall effort of programs and services that increase the knowledge, visibility, and engagement of professionals in the field of arts and culture. This position serves as a coordinator for the annual Americans for the Arts Convention, the National Arts Marketing Project (NAMP) Conference, a webinar series, and related conference websites.
KEY DUTIES AND RESPONSIBILITIES
- Annual Americans for the Arts Convention
- Act as program support for the Annual Americans for the Arts Convention
- Receive all session proposals, distribute to program committee, track acceptances, produce regrets letters, work with the Meetings and Events team on presenter agreements, and communicate logistics needs to the events team for the Annual Convention
- Organize meetings and reminders for program team, track overall progress on established deadlines
- Manage scholarship program including application process, organizing review committee and communications with recipients and unsuccessful applicants
- Coordinate the leadership awards program
- Coordinate invites and onsite management of all former awardees who attend Convention
- Work with the Development staff to invite all former and current board members to attend Convention and special session during which the President & CEO makes his annual report
- Partner with Marketing, Communications, and Technology staff to execute promotional e-blasts and other marketing materials
NAMP Conference
- Act as program support for the National Arts Marketing Project Conference
- Manage scholarship program including application process, organizing review committee and communications with recipients and unsuccessful applicants
- Manage the Dine-Around program; enlist facilitators; liaise with the Conference hosts for restaurant selection; manage onsite sign up and reservations
- Assist with preparing speakers; coordinate speaker prep sessions and online resources
- Organize meetings and reminders for program team, track overall progress on established deadlines
Webinars
- Support the Director of National Conferences with the coordination of the webinar calendar, vendor relations, webinar set up, and staff trainings
- Research potential webinar instructors and relevant topics
- Produce all vendor payments and financial reporting
- Assist with marketing the webinars to the field via e-blasts and social networking platforms
- Prepare webinar evaluations for review
Online Services
- Maintain and update Convention and NAMP Conference website content including, but not limited to, schedule, speaker information, session details, pre-conference and post-conference programming information, travel and housing, registration, and sponsor information
- Meet annual revenue goals associated with selling online advertising and sponsorship on ArtsMarketing.org (AMO)
- Coordinate process of continually populating ArtsMarketing.org with fresh and relevant content, including collaborations with contributing writers, funders and experts in the field
- Work with the Marketing, Communication and Technology and Local Arts Advancement departments on the organization of content
- Work with Americans for the Arts’ Marketing, Communication and Technology department to develop and execute marketing plans for AMO
- Manage interactive elements of the website including blogs, message forums, podcasts, and emerging technologies
- Coordinate distribution of relevant content through social media channels
- Work with the Local Arts Advancement team to use AMO as the online host to professional development programs
- Drive traffic to Artsmarketing.org by distributing regular (semi-monthly), newsworthy e-blasts
- Actively review website analytics to ensure best customer interaction and experience
- Establish and maintain a database of online resources and AMO contributors
Program Support
- Develop and maintain program budgets and work with the Director of National Conferences regarding program income and expenses
- Maintain shared files related to the programs
- Stay current on management, leadership and marketing and other news, as it applies to arts & culture, technology, business development, and audience engagement
QUALIFICATIONS
- Bachelor’s degree required
- Knowledge of Microsoft Suite; Drupal; web experience (blogs, podcasts, and RSS feeds) is a must
- Strong organizational skills and the ability to handle multiple projects
- Superior written and oral communication skills
- Sales experience preferred
- Attention to detail
- Ability to work independently
- Ability to develop and maintain strong interpersonal relationships
- Travel required
- A positive attitude and an earnest interest in providing good customer service to our members and partners
- A commitment to advancing the arts in America
